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How to Create Portrait and Landscape Pages in One Microsoft Word Document

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How to Create Portrait and Landscape Pages in One Microsoft Word Document

Hello friends, in this lesson, we will learn how to create portrait and landscape pages in one Microsoft Word document.

Oh yes, the orientation of the paper itself in a Microsoft Word document is usually in the form of a Portrait,

How to make a portrait page into the landscape, and vice versa, curious? Here’s the complete tutorial for you!

HOW TO CONVERT A PORTRAIT TO LANDSCAPE PAGE IN MICROSOFT WORD

In this tutorial, suppose we will use an example document that contains tables or images in it.

  1. First of all, you can separate the table or image from the page.
  2. How: go to the Page Layout tab, the Page Setup group, click Breaks, and select Section Breaks – Next Page.
  3. Next, you click on the Page Image section, then on the Page Layout menu, click Orientation, and select Landscape.
  4. Now the page with the image or table will change to Landscape.
  5. If you want to have the next page in the form of a Portrait, you can repeat the above method and select Orientation Portrait.

So, that’s how to make Portrait and Landscape pages in one file in Microsoft Word, easy, right?

So you don’t need to separate files with portrait and landscape pages, you can do that in one file too, right!

MS Word

How to Create an AutoMark Index in Microsoft Word

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How to Create an AutoMark Index in Microsoft Word

How to create an index in Microsoft Word can be done in two ways, namely using the Mark-up Index (Manual) and Concordance Index (AutoMark).

What is the difference between the two indexes? The difference is, Mark-up Index is an index on documents with a small number of pages. Meanwhile, the Concordance Index is used to index documents with a large number of pages.

This time, we will explain a tutorial on how to create an AutoMark index (Concordance Index), which is to create a list of entries (text or phrases) for the index on a separate document.

HOW TO CREATE AN AUTOMARK INDEX IN WORD 2007 AND 2010

The tutorial on how to create an auto mark index which will be explained below can be applied to Microsoft Word 2007 and 2010, which is divided into three stages.

Step 1: Create a Concordance (AutoMark) document to list entries (text or phrases) for the index.

The steps:

  1. Open a new document in Microsoft Word 2007 or 2010.
  2. Then, insert a 2-column table. How: on the Insert tab, select the Tables group, click Table and select two columns (2×1 Table).
  3. In the first column, type the text or phrase in the document that you want to mark for index. Example: Pie Chart.
  4. In the second column, type the text to be displayed on the index page. Example: charts, graphs. Tip: to create subcategories, separate them with a colon (:).
  5. Repeat steps 3 and 4 for the next entry until complete.
  6. Save the document for which the index page will be created and name it as needed.

Stage 2: Mark entries (text or phrases) for the index with auto mark.

The steps:

  1. Open the document you want to index. If necessary, first back up this document.
  2. Place the cursor on the page to index. Usually on the last page.
  3. Type a page title and press Enter to put a space between the title and the index body.
  4. On the References tab, in the Index group, click Insert Index.
  5. On the Index tab, click the AutoMark button.
  6. Find the keyword.docx document. Select All Files (.) or All Word Documents to display all documents.
  7. Click the document name and click Open. Later, Microsoft Word will mark all text or phrases according to the list in the first column of the concordance document (keyword.docx).
  8. Microsoft Word will also enable the Show All Formatting Marks feature which will display the XE field. The formula text in the figure is an example of the text marked as an entry for the index.
  9. To remove this display, on the Home tab, in the Paragraph group, click Show/Hide Show/Hide Microsoft Word or press CTRL + SHIFT + *.

Step 3: Display the index in alphabetical order with page numbers.

The steps:

  1. Make sure the cursor position is active on the index page. Then on the References tab, in the Index group, click Insert Index.
  2. On the Index tab, do the following:
    – Check the Right align page numbers box, to right-align the page numbers.
    – Select the Tab leader that you want to use (connecting text and page numbers in the form of dotted lines, dots, and others).
    – Columns, generally the index consists of 2 columns. If you want to increase or decrease the number of columns, change the number in the box next to it.
  3. Click OK.
    Later, Microsoft Word will display a list of indexes according to the text in the second column of the concordance document (keyword.docx).
    How to update the index in Microsoft Word:
    – If there is a change in the second column of the concordance document (keyword.docx), click on the index and press the F9 key to update.
    – If there is a change in the first column of the concordance document (keyword.docx), first delete all entries for the index in the document, then repeat steps one to three as above.
    For how to delete entries, you can use the Find and Replace feature:
    a. Press CTRL + H to open the Replace tab in the Find and Replace dialog box.
    b. In the Find what box, type ^d to search for the field for the index (XE field).
    c. Leave the Replace with box empty.
    d. Click the Replace All button, to delete all index fields in the document.

Notes:

Use of the AutoMark (Concordance) index in Microsoft Word which contains a list of entries (text or phrases) for the index, useful for large, long-page documents.

Knowing how to create an AutoMark index in Word as described above will make it easier for you to see the text or phrases used. You can also edit the index on the fly.

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MS Word

How to Make Mail Merge Images in Microsoft Word 2007 and 2010

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How to Make Mail Merge Images in Microsoft Word 2007 and 2010

Often use Microsoft Word, must have known about mail merge. What is mail merge?

Launching from Google Sites, the notion of mail merge is a tool that allows users to easily create several types of letters, labels, envelopes, name tags, and more.

With Mail Merge, you will be helped to create a letter with the same content for different recipients in no time, including image mail merge.

Then, how to make Mail Merge images? It’s easy. But first, you’ll need a Word document (either an existing one or a new one) as well as a list of recipients for the Mail Merge image.

HOW TO MAIL MERGE IMAGES IN MS WORD

Make Mail Merge Images in Microsoft Word

In this article, we will explain a tutorial on how to create a mail merge image with data sources from Microsoft Word.

Because in addition to letters, Mail Merge can be used to create catalogs, photo exam cards, signed letters, and so on.

Here are the steps to create an image mail merge in Word that you can follow step by step:

  1. First, you need to create a Microsoft Excel data source and a master document in Microsoft Word. The method:
  • Prepare the image file for the catalog and save it in the same folder as the mail merge document.
  • Then, create a data source in Microsoft Excel 2007 or 2010 and save it in Excel 97 – 2003 (.xls) format with a menu name. Make sure the Image Name matches the image file name.
  • Then, open a new Ms Word 2007 or 2010 document. Create a master document in the form of a table and save it in Ms Word 97 – 2003 (.doc) format.

Notes:

The reason why Word and Excel documents must be saved in 97-2003 format is that the IncludePicture feature that will be used in image mail merge cannot be used in Word 2007 and 2010 (there is a bug).

  1. Second, you need to combine the data source with the master document. The method:
  • In the Ms Word master document, select the Mailings menu >> Start Mail Merge >> Start Mail Merge >> Directory.
  • Then, insert the data source by opening the ‘Mailings’ menu, then selecting ‘Start Mail Merge’ and clicking ‘Select Recipients’.
  • Select Use Existing List. Then locate the document (menu.xls) in the Select Data Source dialog box and click Open.
  • Enter data in each place. The trick, put the cursor next to the words Code.
  • Then on the Mailings tab, select Write & Insert Fields and click Insert Merge Field and then select Code.
  • Do the same with Snack.
  • Next insert the image. Click on the second column of the table.
  • On the Insert tab, select Illustrations, then click Picture and locate the image.
  • Click one of the catalog images. Then, click the arrow on the Insert button and select Link to File.
  • Enlarge the image size by: select the Picture Tools menu >> Format >> Size. Then set the Height or Width values ​​to set the width and height of the image.
  • Press the ALT + F9 keys to display the field code.
  • Delete the image filename.
  • Make sure the cursor position is still in the position of the image file name (bread) that has been deleted.
  • Then on the Mailings tab, select Write & Insert Fields.
  • Click Insert Merge Field afterwards and select Image_Name.
  • Next, you need to add one more code so that the images match their respective data.
  • Make sure the cursor position is still in the position of the image file name that has been deleted.
  • Then on the Mailings menu tab, select Write & Insert Fields, click Insert Merge Field and select Image_Name.
  • You need to add one more code so that the images match the respective data.
  • Select the text {MERGE FIELD Image_Name}.jpg and press CTRL + F9 keys to create curly braces.
  • At the position after the opening curly brace, type IF TRUE.
  • Press the ALT + F9 keys to hide the field code.
  • Click the Mailings tab menu button, click Preview Results. Then click the arrow to move between data/records.
  • If there is still something you want to change, click the Preview Results button again and make changes as desired.
  • To save the Microsoft Word mail merge that has been created, click the Finish & Merge button and select Edit Individual Documents.
  • If there are no more changes, just click All and OK.

Well, that was the tutorial on how to create a mail merge in Microsoft Word, which in this article focuses more on discussing how to create an image mail merge whose data comes from Word. Hopefully useful, yes.

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MS Word

How to Make a Mail Merge in Microsoft Word 2016

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How to Make a Mail Merge in Microsoft Word 2016

Ever know what a Mail Merge is? Well, launching from Google Sites, mail merge is a tool that allows users to easily create several types of letters, labels, envelopes, name tags, and more.

These types of letters will later be created using information stored in spreadsheets or document databases.

Then, how to make a Mail Merge? It’s easy. But most importantly, you need a Word document (be it a pre-existing or a new one) as well as a list of Mail Merge recipients.

HOW TO MAKE A MAIL MERGE IN MS WORD

With Mail Merge, it will be very helpful for you to create a letter with the same content for different recipients in a short time.

In addition to letters, Mail Merge can also be used to create certificates, labels, and envelopes. There are 2 types of documents that are commonly used in creating a mail merge, namely:

  • Master Document, the main document whose content is the same for all recipients.
  • Data Source, which is a document whose contents are specific to each recipient, for example, the name and address of the recipient. Usually, the source data can be in the form of data in Excel Access, Contact in Outlook and so on.

In this article, we will explain a tutorial on using Mail Merge in Microsoft Word. What are the stages? Immediately see the following reviews:

Make a Mail Merge in Microsoft Word 2016

  1. Open an existing Word document, or create a new one.
  2. From the Mailings tab, click the Start Mail Merge command and select Step-by-Step Mail Merge Wizard from the drop-down menu.

The Mail Merge pane will appear and guide you through the 6 main steps to complete the merge. The following example shows how to create a form and combine it with a recipient list:

Step 1:

From the Mail Merge window on the right side of the Word window, select the type of document you want to create. For example, select Letters. Then click Next: Starting document.

Mail Merge in Microsoft Word 2016

Step 2:

Select Use the current document, then click Next: Select recipients to move to Step 3.

Make a Mail Merge in Microsoft Word

Step 3:

Now you need a list of addresses so that Word can automatically place each address into the document. The list can be in an existing file, such as an Excel workbook, or you can type a new address list from within the Mail Merge Wizard.

How to Make a Mail Merge in Microsoft Word

Select Use an existing list, then click Browse to select a file. Find your Microsoft Word file, then click Open.

If the address list is in an Excel workbook, select the worksheet that contains the list, then click OK.

In the Mail Merge Recipients dialog box, you can check or uncheck each box to control which recipients will be merged. By default, all recipients must be selected. When finished, click Close.

Then click Next: Write your letter. If you don’t have an existing address list, you can click the Type a new list button and click Create, then type your address list manually.

Step 4:

How to Make a Mail Merge

Now you are ready to write a letter (mail merge). When it was printed, each copy of the letter was essentially the same. Only the recipient data (such as name and address) is different.

Therefore, you must add a placeholder for the recipient data so that Mail Merge knows exactly where to add the data.

To insert recipient data:

  • Place the insertion point in the document where you want the information to appear.
  • Select one of the placeholder options. For example, select Address block.
  • A dialog box will appear with various options according to taste. Select the desired option, then click OK.
  • A placeholder will appear in your document.
  • Add any other desired placeholders. For example, adding a Greeting line placeholder, above the body of the letter.
  • Once done, click Next: Preview your letters. For some letters, you only need to add an Address block and Greeting line. But you can also add more placeholders (such as recipients names or addresses) in the body of the letter.

Step 5:

Make a Mail Merge

  • Preview the letter to make sure the information from the recipient list appears correctly in the letter. You can use the left and right scroll arrows to view each version of the document.
  • If everything is correct, click Next: Complete the merge.

Step 6:

Mail Merge

  • Click Print to print the letter.
  • A dialog box will appear. Decide whether you want to print all letters, current documents (records) or only certain types of letters.
  • Then click OK.
  • The Print dialog box will appear. Change the print settings if needed, then click OK. Letters will also be printed.

Well, that was the tutorial on how to use Mail Merge and how to create a Mail Merge in Microsoft Word, summarized by us from various sources.

Hopefully, the tutorial above is useful, Goodguys!

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