It is possible that we have ever seen a word cloud or tag cloud, they are groups of words. They are of different colors and sizes, with vertical and horizontal letters, which attract attention and we do not know how to do it. I have good news for you, by reading this information you will be able to create your own word cloud.
In a practical and simple way, and from the comfort of your home, without having to install other complicated programs. You just have to have Excel installed on your computer, a tool that we all use regularly since it is well known. The functions of our Excel program installed on our computer may surprise us since it is a necessary tool, it can even become a data search engine.
What is a word cloud? What is your function?
A word cloud is a graphic representation in space in order to see what the words are. The purpose of this graph is to see which words are the most repeated in our cloud. This allows us to determine the density of the words and from that visualization to be able to make the right decision.
This tool can be used in many fields, such as education or statistics since it allows the most repeated opinions. It is important to note that one of the fields where word clouds are most used is online marketing.
In them is where people can quickly visualize which are the most repeated concepts on the web. We can also find them in blogs since they are used to make word labels and help the user. The user will be able to visualize the words that interest him the most and will see the most important for the page.
Learn to create word clouds in Excel with VBA
Whenever we talk about VBA, the first thing we must do is order the data to be used in the correct way. Having all this in the correct way we can apply the macros, it is necessary to use at least two columns. In the first column, we must place the words, which we want to highlight, and which appear in the word cloud. In the second we can place the percentage or value that we want Excel to take when creating the cloud.
The result will be the generation of a macro with two lines, one for the first and one for the second. After having made these arrangements it is important to select a number of cells to run the macro on them. If we omit these first steps our operation will be wrong, we must take into account our data table. Since it should not exceed two columns, if we do, we will get an error message.
It highlights line 55, otherwise, the number of rows in the table has no effect at all. The important thing is that you select the number of rows that contain data, that way you will not be missing.
To make the macro, we must take into account the following: First, we must expose all the variables. These must be from line 4, later we go to the Dim instruction, having the variable, it is stored.
What should be stored is the result of dividing between two chosen cells, and with ReDim, we create the elements. Let us consider that the elements that we create must be from the label arrangement and the most important arrangement according to size.
We must assign the value 1 to variables Cells and Index, a sample if we are in the right or left column. The second shows us the Excel row and lets us set the values to the arrangements that are made. If I pay due attention to each of these steps, we will achieve it
And the most important thing that it will be in an easy way and from our home, without the need for the internet. We only need to have the Excel program on our computer, and from there we can make our word cloud. By having Excel installed on our computer, in addition to creating word clouds, we can also make spreadsheets, in turn being able to hide data from cells that we want.
How to make graphs in Excel with various data easily
Everyone at some point in our lives has seen the need to make some kind of graph, but we have not been able to do it, because we do not have the knowledge to achieve it and that is why we are here.
We have needed these graphs both in our work environment and in students since most projects must be analyzed with this tool because we hope that by the time you finish reading this article you will know what a graph is and how to do it, thanks to us.
What is Excel?
First of all, Excel is nothing more than a program that is part of the Microsoft company, which was released to the world on September 30, 1985, and is still actually used by most institutions and users to this day.
From this program, you can create and even have the power to manipulate all kinds of data, use various formulas and even graphics. Well, basically that is its function, to be a spreadsheet. It can also be used from Windows, macOS, Android, and iOS, making it a fairly versatile program.
Now it also allows you to make graphs with that data, but what are these graphs? These are nothing more than a graphic representation of the values that we want, in order to have a visual comparison, much more understandable.
These have been used for many years because they are one of the most versatile tools in the program, and although there are other programs as an alternative, this is one of the most popular among all of them.
How to make a chart in Excel
- The first thing you should do is have your computer turned on and be on the desktop, there you will direct the mouse to the start menu that is in the lower-left part of the screen. You must press on it.
- Then look for the option called all programs and once it is in the list, scroll until you find the Microsoft office folder, if you don’t have it, you can download and install it.
- Then you just have to click on the Excel option and wait for the program to run.
- Now here you must enter the data in the corresponding boxes, or if you already have a spreadsheet with these data, just go from the desktop to the folder where the spreadsheet with said data is located.
- We must select the data of the boxes that we want to use, this is achieved by pressing the left mouse button and moving it between the chairs you want.
- As we already have our data in front of us, we must go to the horizontal menu and press “ insert “.
- At this point, you will be able to choose the type of graph you want from options such as pie, line, column, and even bar graphs.
- Once we select the rows and columns that we want, a small window will open showing the graph we choose and representing the data we select.
- And voila, you will be able to graphically observe all your data through a graph.
How to modify my chart?
Once we have our graphic, we can medicate it and design it to our liking, and for this, we must go to the horizontal menu and press on graphic design. From there you can choose other designs similar to the one that appeared to you.
Suppose that the circular graph model was chosen and you have followed all the steps mentioned above, but since the values are very similar, it does not differ which is greater or less, for this reason, we go to ” graphic design ” and press on percentage graph.
In this way, you will be able to see the percentage of each of the data that you entered and selected for this graph. It is also possible to highlight the side of the cake with a greater or lesser percentage because you simply have to press on the section and drag it out.
Once you have made that graphic you need, you should save it to ensure the backup of the document, because you should only click on the memory icon that is in the upper left, it will ask you in which folder or device you want to save it. You choose it and select “open”. This way your work and your graphic will be completely safe.
Types of Excel charts you can use
A chart is the best way to represent the data in a spreadsheet. In the Excel toolbar in the insert option, you will find the group of different types of graphs.
Pie or pie charts
The circular or pie graphs can display data in a graph in two or three dimensions, they also serve to represent data as a percentage. Having our numerical data already selected to enter in the pie, we look in the tool panel for the option to insert and in the graphics section, we click. In this way, the cake will be displayed and with right-click on the option to add data labels, the information will be displayed in value or in percentage.
Columns or bars
The column charts ranging from rectangular, cylindrical, conical, and pyramidal. Bar charts are very similar to column charts, but in column charts, they are represented by horizontal bars.
Having the data to work on at hand, we go to the option to insert in the tools panel and click on the two- and three-dimensional column chart whatever your preference. Then you start entering the data and you will immediately have your column or bar chart.
For comparative graphs, the most common graph to use is the bar or column graph, then the data to be plotted is selected, but first, the design of the graphs has been chosen, and then data begins to be inserted to begin the comparison.
Linear and with variables: ascents and descents
They are commonly used to perform sequential data representations that drive a timeline. Having our data table with the variables to work with, we look for the insert icon and click on the line graph.
Then right-click and press the option to select a data source, first, we enter variable number one and then the next variable. With respect to the given values, it will be possible to obtain lines of ascents and lines of descents, that is, the line will be an ascent if the values are high or higher, while the descent line will have the lower or lower values of the data to be worked on.
Main Excel formulas to create your first chart
The repeat function allows us to repeat a text a certain number of times. With this function, you create a bar chart. In a table of values to work, it should be taken as a basis to graph the total of the values.
To start using the Excel formula such as repeat, we mark the equal key followed by the word repeat, we open parentheses and the assistant, where the function has two arguments, the text and the number of times.
In the text argument, we place the letter g and in the number of times we place a small operation, that is, a number divided by a thousand so that it returns a whole number. In this way, carrying out the same procedure until the table is finished.
Then we go to the letter change option, but before selecting the range to change letter, we select the webdings letter option and the font will change to a shape that will help represent a bar graph for each value.
On the other hand, to work with percentages, we open the wizard, and in the data arguments in the text we place the letter I followed by the number of times we place a value divided by a thousand, to the result we add the amperson sign (&) followed by quotation marks, space, quotation marks, and again the amperson sign (&).
Advantages of presenting data in Excel charts
Excel charts have a great advantage because they help represent data in a simplified, orderly presentation and better way.
A better understanding of the topic
Excel in its group of graphics improves the understanding of any topic to be explained, in such an effective way that anyone will understand.
Each point signifies a piece of data on the graph and represents in a simple way the behavior of the data to be worked on.
Present various categories
The data to be worked on can be presented in different categories and you can represent them in the different types of graphs and you can choose the one of your preference, be it the representation of the data in both numerical or percentage form.
How to use the INTERVAL.TRUST.NORM function in Excel
Obtaining accurate statistical results will require the use of multiple tools. Excel is indisputably one of the most prominent, so today we explain the basics of how INTERVAL.TRUST.NORM function is used in Excel, one of those useful statistical functions in certain circumstances.
What is a confidence interval?
The world of statistics is complex, requires constant study and there are many issues to consider. Among the many parameters within the general statistics, we find the “Confidence interval“, a function that is also present within Excel. In fact, it is convenient to know how to use the functions (INV.F) and (INV.F.CD), which also tells us about statistical intervals.
In any case, the first thing to do is to know what a confidence interval is, since as we pointed out, statistics represent a certain degree of complexity and it is highly recommended to be aware of the terms. Regarding the confidence intervals, we can summarize them as the confidence value for an unknown value in relation to a population analysis.
We say that confidence value since it is a relatively predictable value and that in many cases it is close to the final result. Clearly, all this procedure is done from the data obtained from a population sample, even so, this parameter intervenes precisely when there is an unknown factor in any sample.
How to use the INTERVAL.TRUST.NORM function in Excel
Certainly the INTERVAL.TRUST.NORM function is not useful for making a spreadsheet to control credit payments in Excel, but it is not useless for this reason. In fact, it is a useful function for workers and professionals in the world of statistics.
In any case, first, to establish the confidence interval function, it will be necessary to know the total sample size, the mean, the confidence level, the standard deviation, and the Alpha factor. If you have doubts, we explain these values in a summarized way below.
- Sample: the sample refers to the technique to select a number of elements typical of a population for analysis.
- Standard / typical deviation: the standard deviation, refers to the measure that calculates the variation that exists in the numerical data.
- Mean: the mean refers to the trend present in the statistical samples, it could be said that it is the intermediate value of all the values. Calculate the mean can be done in Excel, in case you need to set it before.
- Confidence level: this represents the percentage in relation to the samples, more specifically of the intervals taken previously. Usually, the figures used for confidence are around 90.95 or 99%. There may well be variations, however, this condition is contemplated in a standardized way.
- Alpha Factor: It is also known as the level of significance and is usually represented by the symbol α (Alpha). It refers to the testing of an established hypothesis and is necessary to define the confidence interval.
Using the INTERVAL.TRUST.NORM function in Excel
- To use the function within Excel, simply type the symbol “=” and proceed to type “INTERVAL.TRUST.NORM”.
- The first thing that we must include within the function is the Alpha argument, to do this simply select said argument within its table. Immediately afterward you must select the standard deviation, then the total sample size will go.
- With the above values, the specified percentage confidence interval can be determined by using Excel. It is clearly one of those functions of specific use, but if you find it necessary to analyze the confidence values of a population sample, it can be useful.
In turn, it is always recommended to create a pivot table with dynamic range in Excel, since a large amount of data can be properly organized in this way. The truth is that statistical tables are usually complex and it is worth opting for an improved organization.
How to use Excel function FALSE and EXP correctly – Very easy
Nowadays it is very common to use different functions in different programs to facilitate the calculations that at a certain moment could take place at work, or in any other activity that is developed. Such is the case of Office Excel or iWork, which offers you various features to perform complex and repetitive calculations.
In this post, we will be talking about how to use the Excel function correctly FALSE and EXP in a simple way, in addition, we will talk about the applications that you can give to them, so you can carry out work with these functions.
What are FALSE and EXP functions for Excel?
Before starting with the syntax and examples of the use of these formulas, you must have previous knowledge of the use of Excel. In this sense, you will see that the FALSE and EXP functions will help you solve various aspects related to logical and mathematical problems. The first one, that is, the FALSE formula will return a logical expression that represents the same word.
This function does not require arguments, and it will be useful to logically fix situations that do not represent reality. For example, you put False to the expression “Frogs have 8 legs”, you know that it is not possible for frogs to have 8 legs, hence it makes sense to put the word false to said expression.
On the other hand, you will have the EXP function that will be very useful to solve expressions based on the constant number 2.71828182845904, which is the base of the natural logarithm.
Well yes, you will see that it is related to the mathematical expressions that are handled in studies at various levels. You can even make use of them to determine the behavior of process control curves in the industry, analyze the value of money over time, and other elements of various natures.
As an alternative to using the EXP formula in Excel, you will have the EXP.NDIST function, which will provide you with more complete tools to perform statistical analysis on a set of data. In general, these formulas will be very helpful for you in handling Excel.
Using the FALSE and EXP functions in Excel
As previously pointed out, the FALSE function does not require any type of data to function properly, however, you must place it correctly so that it does not throw an Error, because although it does not need an argument, Excel requires that you place the word FALSE (). As you can see, the inside of the parentheses is left empty, where the cell or the data value is usually placed in the formula.
On the other hand, you will have the possibility of complementing your logical expressions with the use of the TRUE function, since, as its name indicates, this expression determines or represents the reality of an expression. In this sense, you will have a complete tool that will allow you to logically determine the state of a real situation.
In the case of the EXP function, you will need to put data inside the parentheses, because unlike the FALSE formula, this function analyzes the data to deliver a number by multiplying the base (2.71828182845904) by itself the number of times indicated in the argument:
- EXP function requires argument and is written EXP (Number)
- Keep in mind that an expected expression is a number because if you type any expression other than a number, you will get an error as a result.
There are many examples of the use of the EXP formula, however, in this post, we address the most common way to perform the calculation, without neglecting the view that you can use it to determine values in curves or behavior graphs of certain natural phenomena, industrial and of various kinds. So you can place for example:
- EXP (1) and you will have as a result the real number 2.71828182845904
- EXP (2) and the result you will get will be 7.38905609
- So you can obtain different values according to your needs, below we show you a graph with an example
Finally, if you require more information about Excel functions, you can visit Microsoft’s support page to obtain the information you need and thus complement your knowledge in the use of Excel functions.
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