How to Use Categories in Microsoft Outlook
How to use the category menu feature in Outlook will be very useful and very important for you to know, why is it so important?
If your Outlook inbox looks like a pile of ticking time bombs that will explode at any time.
You can use Outlook Categories to organize and sort important messages. Here’s how to use and master Outlook Categories.
How To Use Categories In Microsoft Outlook
Outlook categories let you assign colors to specific messages. This makes them more visible in your inbox, allowing you to quickly group and view all messages assigned to a category.
For example, if you are a technology blogger, you can create a “Potential Story Ideas” category.
And then flag relevant press releases, promotions, or messages from possible sources in that category. For easy access in the future, guys, just like what our Team did, hehe.
To use Outlook categories effectively, you must first create a new category or customize an existing one.
Then assign categories to messages, and finally, you can sort your inbox by Category to see all the messages you tagged.
How to Create Outlook Categories
- On the Outlook Home tab, navigate to the Tags section (this is the fifth section from the right) and click Categorize.
- In the pop-up box, scroll down to the list section and click All Categories.
- A box labeled Category Color appears, and you have to click the New… box. on the right side.
- In the Add New Category box, add a custom name for your Category by typing text in the Name field.
- Choose a custom color from the Color drop-down menu.
- Add a shortcut key for your Category using the Shortcut key drop-down if you want to use it. Leave the menu with the default value (None) if you don’t want to use a shortcut, guys.
- Click OK to close the Add New Category box.
- Click OK again in the Color Categories box to save your new category, and DONE!
You can also customize the default Category in Outlook, or change the Category name, guys.
How To Schedule Sending An Email In Outlook Web App
Email is a crucial aspect of communication in the modern world, and with the rise of technology, the ability to schedule email sending has become more convenient and accessible. This feature is especially useful for people who are frequently on the go and need to communicate with others during specific hours when they may not be available.
Outlook Web App, also known as Outlook on the web, is a web-based email client that offers many features, including the ability to schedule emails for later sending. This means that you can compose an email and set it to send at a specified time, even when you’re not physically available to do so. In this article, we’ll take a deep dive into how to schedule an email in the Outlook Web App.
Step 1: Compose your email
To start, you’ll need to compose your email in the Outlook Web App. This can be done by clicking on the ‘New’ button in the top left corner of the screen. This will open up a new email window where you can input the recipient’s email address, subject line, and body of the email.
Step 2: Schedule the email
Once you’ve composed your email, it’s time to schedule it for later sending. To do this, click on the ‘Options’ drop-down menu and select ‘Delay Delivery’. This will open up a new window where you can specify the date and time you want the email to be sent. You can also set a reminder for yourself to follow up on the email if necessary.
Step 3: Set the delay options
In the delay options window, you’ll need to select the date and time you want the email to be sent. You can also specify a specific time zone if you’re working across multiple time zones. Additionally, you can set a reminder for yourself to follow up on the email if necessary.
Step 4: Send the email
Once you’ve set the delay options, simply click the ‘Send’ button. Your email will be saved in the Outbox folder and will be sent automatically at the specified time. You can check the status of your scheduled email in the Outbox folder, where you’ll also have the option to cancel or edit the email if needed.
In conclusion, scheduling emails in the Outlook Web App is a simple and convenient way to stay on top of your communication, even when you’re not physically available. By following these steps, you’ll be able to ensure that your email is sent at the right time and to the right recipient, without any hassle or inconvenience.
How to Forward Email as ‘Attachment’ in Microsoft Outlook
This time we will discuss a tutorial on how to forward the email as an attachment in Microsoft Outlook.
This tutorial is very useful to save you time instead of having to forward several emails one by one. You can send them all at once as attachments.
How to? Just take a look at the following reviews!
HOW TO FORWARD EMAILS AS ATTACHMENTS IN OUTLOOK
First, you can use the default desktop client from Microsoft Outlook or online web applications. Well, that will be discussed one by one in this tutorial.
1. Forward Email ‘Attachment’ Using Desktop Client
Before we begin, note that the ‘Desktop Client’ feature is not available in the Outlook smartphone app for iPhone, iPad, Android, and Outlook on smartphone browsers.
You can attach emails to new emails (or to emails to be replied to) using the native Microsoft Outlook desktop application for Windows and Mac.
To do so, first launch “Outlook” first and then select the email you want to forward as an attachment by clicking on it in the email list.
Next, in the “Respond” group of the “Home” tab, click “More”, then select “Forward As Attachment” from the drop-down menu.
Once selected, a ‘new compose’ window will appear with the previously selected email as an attachment.
Or alternatively, if you want to reply to an email with another email as an attachment, click the email from the list of emails you want to reply to, then click the “Reply” button.
Next, “drag and drop” the email you want to attach to the body of the reply email from the list.
Your email is now attached to the reply email.
2. Forward Email as Attachment by Default
If you want Microsoft Outlook to send an email as an attachment to a new email by default every time you click the “Forward” button in the email, it’s very easy.
Open the “Outlook” application on your computer and click the “File” tab on the ribbon menu.
Select “Options” from the left pane.
Later, the “Outlook Options” window will appear. In this section, please click the “Mail” tab.
Next, select the arrow next to the “When Forwarding a Message” option in the “Replies and Forwards” section, then click “Attach Original Message” from the drop-down menu.
Finally, select “OK” in the lower right corner of the window to save changes.
3. Forward Email as Attachment using Outlook Web
If you prefer to use Outlook on the web instead of the Outlook app, you can still forward emails as attachments, but the steps are slightly different.
Unlike the desktop client in the Microsoft Outlook application, in this version of Outlook Web, there is no option that you can click to forward an email as an attachment in Outlook web.
But you can still do it using the “drag and drop” method.
Open a web browser, navigate to the Outlook website, and then sign in to your Outlook account. After logging in, please click “New Message” in the upper left corner to create a new email draft.
Or select an email to reply to with “Email as an Attachment” by clicking on the email, then selecting “Reply”
It doesn’t matter if you reply to an email or create a new one, the next steps are the same. Just find the email you want to add as an attachment from the email list. Then ‘drag and drop’ the email to the new email body.
All that needs to be done now is add a recipient (if it’s a new email), then type a reply, and send the message.
Well, those are the steps on how to easily forward an email as an attachment or forward an email as an attachment in Microsoft Outlook. Hopefully, it’s useful, Goodguys.
How to Create a Calendar and Schedule Events in Outlook 365 (Mac)
After upgrading in 2020, the Microsoft Outlook 365 program on Mac has two additional views to make calendaring easier.
One of them, you can create calendars and schedule events in Outlook 365 by setting a schedule in the My Day feature or through the RSVP system.
SCHEDULE EVENTS WITH THE MY DAY FEATURE
A Microsoft Outlook feature called My Day lets you see a quick overview of your daily schedule or other agenda, and add other events with just one click.
To view the My Day feature in the ‘Mail’ tab, click the ‘Show Task Pane’ button on the right, or select ‘View’ > ‘Task Pane’ from the menu bar.
To view it in another Outlook tab, click the ‘Show Task Pane’ button or select ‘View’ > ‘My Day’ from the menu bar.
To switch between views in My Day, click the three-dot icon at the top right.
You can also select “Settings” from this menu to customize the calendar you want to display.
To add an event while you’re on My Day, click the plus sign (+) next to the three-dot icon.
USE CALENDAR VIEW THREE DAYS AHEAD
If you want to see more than one day in your Microsoft Outlook 365 calendar, try the three-day forward view, as shown in the image below.
Click the “Calendar” tab to open your Outlook calendar. From there, select the drop-down arrow in the top right or click ‘View’ and then select ‘Three Day’ in the menu bar.
SCHEDULE EVENTS IN OUTLOOK CALENDAR WITH ADVANCED OPTIONS
With the advanced options in Microsoft Outlook, you can choose a time, check the availability of a schedule or agenda, and easily switch to another day.
To create a new schedule or agenda, click ‘File’ > ‘New Event’ in the Outlook tab menu.
Alternatively, you can click the “Calendar” tab, then click “New Events” at the top left. You can then add all the event details on the left.
For an easier way of adjusting the time, use the calendar grid on the right.
‘Drag and drop’ time blocks wherever you want, then increase or decrease to fit the time frame.
If you want to keep that time frame but also want to check other dates, use the arrow at the top next to the date.
Then, complete the agenda description and send the invitation to the person you want to address.
If you have multiple invitees, you can also still click “Scheduling Assistant” at the top of the event window to add mandatory and optional invites, including locations.
This allows you to check the availability of multiple participants at once. You can also drag time blocks and use double-sided arrows to lengthen or shorten the timeframe.
When you are done with the Scheduling Assistant, just click “Done” at the top left. Any details added or edited will be applied to the invitation.
You will then be returned to the invitation window, where you can complete anything else that needs to be done or simply click “Send”.
Well, those are the tutorial steps on how to use the calendar and schedule certain events or agendas in Microsoft Outlook 365 on Mac. Hope this helps, Good guys!
How to Overcome the TikTok link on WhatsApp can’t be opened
SHARE More Are you a TikTok user who has experienced problems opening a link, especially on WhatsApp? If it is,...
How to Fix Spotify AI DJ Not Showing
SHARE More As a music streaming service, Spotify has revolutionized the way we listen to music. One of its most...
How to Overcome steam error code e84
SHARE More The steam error code e84 problem usually occurs when we are about to log into the Steam platform,...
How to Overcome Time synchronization failed on Windows
SHARE More Time synchronization failure is a problem that appears when Windows experiences a time synchronization failure or it could...
How to Enable Dark Mode on Facebook Messenger
SHARE More Facebook Messenger is a widely used messaging app that lets you stay connected with your friends and family....
How to Fix an LED TV That Has No Picture But Has Sound
SHARE More For those of you who are having problems with LED TVs where the picture doesn’t come out but...
How to Overcome Hotstar error mn-1002 on Android Devices
SHARE More The Hotstar error mn-1002 problem is a problem that occurs if you use the Hotstar application on a...
What is a Virtual Private Server
SHARE More In the world of web hosting, Virtual Private Server (VPS) has become a popular choice for website owners...
Instagram Marketing Strategy 2023
SHARE More Instagram is one of the most popular social media platforms, with over 1 billion active monthly users. As...
What are the Different Types of Network Cables
SHARE More Network cables are the physical medium that connects computing devices to form a local area network (LAN) or...
- Beauty and Personal Care
- Blog Tutorials
- Home improvement
- Life Hack
- Mobile Tutorials
- MS Excel
- MS Outlook
- MS Word
- PC Tutorials
- PDF Tutorials
- Social Media
- Weight and body image
- Windows 10
- Windows 11
Phones4 years ago
Apple iPhone 11 (2019) – Release, Info, Leaks, Rumors
Phones4 years ago
Huawei New Operating System is HarmonyOS [ Officially ]
Tech3 years ago
Levi’s Bluetooth Jacket Lets You Control Your Smartphone
News4 years ago
Belle Delphine bath water – Instagram Model Sells Used Bathwater For 30$ To Their Loyal Followers