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Introduction To Microsoft Outlook And Its Tools

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Introduction to Microsoft Outlook and its Tools

The introduction of tools in Microsoft Outlook is actually not much different from other Microsoft Office software, but all of them are specialized based on the function of each software.

Yep, like you who want to have a relationship with Doi, you must first know the nature and habits, right guys hehe. Because if you don’t know from the start, you can get lost later.

INTRODUCTION TO MICROSOFT OUTLOOK AND ITS TOOLS

Microsoft Outlook is a versatile component of Microsoft Office 2003 for users to manage personal information and communicate with others.

It helps you in managing email messages, appointments, contacts, and tasks, as well as creating reminders and tracking activities.

In this article, Our Team will give a very brief introduction to some of the main functions of this software.

1. Mail

Introduction to Microsoft Outlook and its Tools

Outlook can function as an email client that connects to a Microsoft Exchange server using a proprietary protocol, as well as to a standard email server using the POP3 or IMAP protocol.

It provides a multipane view for easy browsing of your mailbox. You can use Word to compose an email. Moreover, it is bundled with an effective client-side junk mail filtering tool.

2. Calendar

The calendar function is very advanced and feature-rich. After marking appointments and events on the calendar, you can add a sound or message as a reminder.

You can color calendar items for easy identification. You can view the calendar in different views: one day, one week, one workweek, and one month.

3. Contact

Outlook also comes with a powerful personal contact database. In addition to email addresses, you can use them to store various information such as titles, phone numbers, addresses, and notes for each of your correspondents.

4. Tasks

Introduction to Microsoft Outlook and its Tools

These Task Tools help you manage your “To-Do-List” easily. It helps you to record assignments from various tasks and projects.

You can set the priority and the due date for each task.

5. Journal

You can track your activity using the “Journal” tool. Journals can automatically record all the emails you send and receive, and track how much time you spend in other Office programs like Word, Excel, and PowerPoint.

6. Notes

Introduction to Microsoft Outlook and its Tools

Tools Notes or these notes provide an electronic version of the Post-it sticky notes commonly used by millennials to gen Z, guys.

You can create notes of different colors and set reminders for each individual note.

After the introduction of Microsoft Outlook and its tools, you can continue to use one of the features of this software Guys.

MS Outlook

How To Schedule Sending An Email In Outlook Web App

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How To Schedule Sending An Email In Outlook Web App

Email is a crucial aspect of communication in the modern world, and with the rise of technology, the ability to schedule email sending has become more convenient and accessible. This feature is especially useful for people who are frequently on the go and need to communicate with others during specific hours when they may not be available.

Outlook Web App, also known as Outlook on the web, is a web-based email client that offers many features, including the ability to schedule emails for later sending. This means that you can compose an email and set it to send at a specified time, even when you’re not physically available to do so. In this article, we’ll take a deep dive into how to schedule an email in the Outlook Web App.

Step 1: Compose your email

To start, you’ll need to compose your email in the Outlook Web App. This can be done by clicking on the ‘New’ button in the top left corner of the screen. This will open up a new email window where you can input the recipient’s email address, subject line, and body of the email.

Step 2: Schedule the email

Once you’ve composed your email, it’s time to schedule it for later sending. To do this, click on the ‘Options’ drop-down menu and select ‘Delay Delivery’. This will open up a new window where you can specify the date and time you want the email to be sent. You can also set a reminder for yourself to follow up on the email if necessary.

Step 3: Set the delay options

In the delay options window, you’ll need to select the date and time you want the email to be sent. You can also specify a specific time zone if you’re working across multiple time zones. Additionally, you can set a reminder for yourself to follow up on the email if necessary.

Step 4: Send the email

Once you’ve set the delay options, simply click the ‘Send’ button. Your email will be saved in the Outbox folder and will be sent automatically at the specified time. You can check the status of your scheduled email in the Outbox folder, where you’ll also have the option to cancel or edit the email if needed.

In conclusion, scheduling emails in the Outlook Web App is a simple and convenient way to stay on top of your communication, even when you’re not physically available. By following these steps, you’ll be able to ensure that your email is sent at the right time and to the right recipient, without any hassle or inconvenience.

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MS Outlook

How to Forward Email as ‘Attachment’ in Microsoft Outlook

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How to Forward Email as 'Attachment' in Microsoft Outlook

This time we will discuss a tutorial on how to forward the email as an attachment in Microsoft Outlook.

This tutorial is very useful to save you time instead of having to forward several emails one by one. You can send them all at once as attachments.

How to? Just take a look at the following reviews!

HOW TO FORWARD EMAILS AS ATTACHMENTS IN OUTLOOK

First, you can use the default desktop client from Microsoft Outlook or online web applications. Well, that will be discussed one by one in this tutorial.

1. Forward Email ‘Attachment’ Using Desktop Client

Before we begin, note that the ‘Desktop Client’ feature is not available in the Outlook smartphone app for iPhone, iPad, Android, and Outlook on smartphone browsers.

You can attach emails to new emails (or to emails to be replied to) using the native Microsoft Outlook desktop application for Windows and Mac.

To do so, first launch “Outlook” first and then select the email you want to forward as an attachment by clicking on it in the email list.

How to Forward Email as 'Attachment' in Microsoft Outlook

Next, in the “Respond” group of the “Home” tab, click “More”, then select “Forward As Attachment” from the drop-down menu.

How to Forward Email as 'Attachment' in Microsoft Outlook

Once selected, a ‘new compose’ window will appear with the previously selected email as an attachment.

How to Forward Email as 'Attachment' in Microsoft Outlook

Or alternatively, if you want to reply to an email with another email as an attachment, click the email from the list of emails you want to reply to, then click the “Reply” button.

How to Forward Email as 'Attachment' in Microsoft Outlook

Next, “drag and drop” the email you want to attach to the body of the reply email from the list.

How to Forward Email as 'Attachment' in Microsoft Outlook

Your email is now attached to the reply email.

2. Forward Email as Attachment by Default


If you want Microsoft Outlook to send an email as an attachment to a new email by default every time you click the “Forward” button in the email, it’s very easy.

Open the “Outlook” application on your computer and click the “File” tab on the ribbon menu.

How to Forward Email as 'Attachment' in Microsoft Outlook

Select “Options” from the left pane.

How to Forward Email as 'Attachment' in Microsoft Outlook

Later, the “Outlook Options” window will appear. In this section, please click the “Mail” tab.

How to Forward Email as 'Attachment' in Microsoft Outlook

Next, select the arrow next to the “When Forwarding a Message” option in the “Replies and Forwards” section, then click “Attach Original Message” from the drop-down menu.

How to Forward Email as 'Attachment' in Microsoft Outlook

Finally, select “OK” in the lower right corner of the window to save changes.

3. Forward Email as Attachment using Outlook Web

If you prefer to use Outlook on the web instead of the Outlook app, you can still forward emails as attachments, but the steps are slightly different.

Unlike the desktop client in the Microsoft Outlook application, in this version of Outlook Web, there is no option that you can click to forward an email as an attachment in Outlook web.

But you can still do it using the “drag and drop” method.

Open a web browser, navigate to the Outlook website, and then sign in to your Outlook account. After logging in, please click “New Message” in the upper left corner to create a new email draft.

How to Forward Email as 'Attachment' in Microsoft Outlook

Or select an email to reply to with “Email as an Attachment” by clicking on the email, then selecting “Reply”

How to Forward Email as 'Attachment' in Microsoft Outlook

It doesn’t matter if you reply to an email or create a new one, the next steps are the same. Just find the email you want to add as an attachment from the email list. Then ‘drag and drop’ the email to the new email body.

How to Forward Email as 'Attachment' in Microsoft Outlook

All that needs to be done now is add a recipient (if it’s a new email), then type a reply, and send the message.

Well, those are the steps on how to easily forward an email as an attachment or forward an email as an attachment in Microsoft Outlook. Hopefully, it’s useful, Goodguys.

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MS Outlook

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

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How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

After upgrading in 2020, the Microsoft Outlook 365 program on Mac has two additional views to make calendaring easier.

One of them, you can create calendars and schedule events in Outlook 365 by setting a schedule in the My Day feature or through the RSVP system.

SCHEDULE EVENTS WITH THE MY DAY FEATURE

A Microsoft Outlook feature called My Day lets you see a quick overview of your daily schedule or other agenda, and add other events with just one click.

To view the My Day feature in the ‘Mail’ tab, click the ‘Show Task Pane’ button on the right, or select ‘View’ > ‘Task Pane’ from the menu bar.

To view it in another Outlook tab, click the ‘Show Task Pane’ button or select ‘View’ > ‘My Day’ from the menu bar.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

To switch between views in My Day, click the three-dot icon at the top right.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

You can also select “Settings” from this menu to customize the calendar you want to display.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

To add an event while you’re on My Day, click the plus sign (+) next to the three-dot icon.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

USE CALENDAR VIEW THREE DAYS AHEAD

If you want to see more than one day in your Microsoft Outlook 365 calendar, try the three-day forward view, as shown in the image below.

Click the “Calendar” tab to open your Outlook calendar. From there, select the drop-down arrow in the top right or click ‘View’ and then select ‘Three Day’ in the menu bar.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

SCHEDULE EVENTS IN OUTLOOK CALENDAR WITH ADVANCED OPTIONS

With the advanced options in Microsoft Outlook, you can choose a time, check the availability of a schedule or agenda, and easily switch to another day.

To create a new schedule or agenda, click ‘File’ > ‘New Event’ in the Outlook tab menu.

Alternatively, you can click the “Calendar” tab, then click “New Events” at the top left. You can then add all the event details on the left.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

For an easier way of adjusting the time, use the calendar grid on the right.

‘Drag and drop’ time blocks wherever you want, then increase or decrease to fit the time frame.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

If you want to keep that time frame but also want to check other dates, use the arrow at the top next to the date.

Then, complete the agenda description and send the invitation to the person you want to address.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

If you have multiple invitees, you can also still click “Scheduling Assistant” at the top of the event window to add mandatory and optional invites, including locations.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

This allows you to check the availability of multiple participants at once. You can also drag time blocks and use double-sided arrows to lengthen or shorten the timeframe.

How to Create a Calendar and Schedule Events in Outlook 365 (Mac)

When you are done with the Scheduling Assistant, just click “Done” at the top left. Any details added or edited will be applied to the invitation.

You will then be returned to the invitation window, where you can complete anything else that needs to be done or simply click “Send”.

Well, those are the tutorial steps on how to use the calendar and schedule certain events or agendas in Microsoft Outlook 365 on Mac. Hope this helps, Good guys!

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