Connect with us

MS Excel

How to make graphs in Excel with various data easily

Published

on

How to make graphs in Excel with various data easily

Everyone at some point in our lives has seen the need to make some kind of graph, but we have not been able to do it, because we do not have the knowledge to achieve it and that is why we are here.

We have needed these graphs both in our work environment and in students since most projects must be analyzed with this tool because we hope that by the time you finish reading this article you will know what a graph is and how to do it, thanks to us.

What is Excel?

First of all, Excel is nothing more than a program that is part of the Microsoft company, which was released to the world on September 30, 1985, and is still actually used by most institutions and users to this day.

From this program, you can create and even have the power to manipulate all kinds of data, use various formulas and even graphics. Well, basically that is its function, to be a spreadsheet. It can also be used from Windows, macOS, Android, and iOS, making it a fairly versatile program.

Now it also allows you to make graphs with that data, but what are these graphs? These are nothing more than a graphic representation of the values ​​that we want, in order to have a visual comparison, much more understandable.

How to make graphs in Excel with various data easily

These have been used for many years because they are one of the most versatile tools in the program, and although there are other programs as an alternative, this is one of the most popular among all of them.

How to make a chart in Excel

  1. The first thing you should do is have your computer turned on and be on the desktop, there you will direct the mouse to the start menu that is in the lower-left part of the screen. You must press on it.
  2. Then look for the option called all programs and once it is in the list, scroll until you find the Microsoft office folder, if you don’t have it, you can download and install it.
  3. Then you just have to click on the Excel option and wait for the program to run.
  4. Now here you must enter the data in the corresponding boxes, or if you already have a spreadsheet with these data, just go from the desktop to the folder where the spreadsheet with said data is located.
  5. We must select the data of the boxes that we want to use, this is achieved by pressing the left mouse button and moving it between the chairs you want.
  6. As we already have our data in front of us, we must go to the horizontal menu and press “ insert “.
  7. At this point, you will be able to choose the type of graph you want from options such as pie, line, column, and even bar graphs.
  8. Once we select the rows and columns that we want, a small window will open showing the graph we choose and representing the data we select.
  9. And voila, you will be able to graphically observe all your data through a graph.

How to modify my chart?

Once we have our graphic, we can medicate it and design it to our liking, and for this, we must go to the horizontal menu and press on graphic design. From there you can choose other designs similar to the one that appeared to you.

Suppose that the circular graph model was chosen and you have followed all the steps mentioned above, but since the values ​​are very similar, it does not differ which is greater or less, for this reason, we go to ” graphic design ” and press on percentage graph.

In this way, you will be able to see the percentage of each of the data that you entered and selected for this graph. It is also possible to highlight the side of the cake with a greater or lesser percentage because you simply have to press on the section and drag it out.

Once you have made that graphic you need, you should save it to ensure the backup of the document, because you should only click on the memory icon that is in the upper left, it will ask you in which folder or device you want to save it. You choose it and select “open”. This way your work and your graphic will be completely safe.

Types of Excel charts you can use

A chart is the best way to represent the data in a spreadsheet. In the Excel toolbar in the insert option, you will find the group of different types of graphs.

Pie or pie charts

The circular or pie graphs can display data in a graph in two or three dimensions, they also serve to represent data as a percentage. Having our numerical data already selected to enter in the pie, we look in the tool panel for the option to insert and in the graphics section, we click. In this way, the cake will be displayed and with right-click on the option to add data labels, the information will be displayed in value or in percentage.

Columns or bars

The column charts ranging from rectangular, cylindrical, conical, and pyramidal. Bar charts are very similar to column charts, but in column charts, they are represented by horizontal bars.

How to make graphs in Excel with various data easily

Having the data to work on at hand, we go to the option to insert in the tools panel and click on the two- and three-dimensional column chart whatever your preference. Then you start entering the data and you will immediately have your column or bar chart.

Comparative charts

For comparative graphs, the most common graph to use is the bar or column graph, then the data to be plotted is selected, but first, the design of the graphs has been chosen, and then data begins to be inserted to begin the comparison.

Linear and with variables: ascents and descents

They are commonly used to perform sequential data representations that drive a timeline. Having our data table with the variables to work with, we look for the insert icon and click on the line graph.

Then right-click and press the option to select a data source, first, we enter variable number one and then the next variable. With respect to the given values, it will be possible to obtain lines of ascents and lines of descents, that is, the line will be an ascent if the values ​​are high or higher, while the descent line will have the lower or lower values ​​of the data to be worked on.

Main Excel formulas to create your first chart

The repeat function allows us to repeat a text a certain number of times. With this function, you create a bar chart. In a table of values ​​to work, it should be taken as a basis to graph the total of the values.

To start using the Excel formula such as repeat, we mark the equal key followed by the word repeat, we open parentheses and the assistant, where the function has two arguments, the text and the number of times.

In the text argument, we place the letter g and in the number of times we place a small operation, that is, a number divided by a thousand so that it returns a whole number. In this way, carrying out the same procedure until the table is finished.

How to make graphs in Excel with various data easily

Then we go to the letter change option, but before selecting the range to change letter, we select the webdings letter option and the font will change to a shape that will help represent a bar graph for each value.

On the other hand, to work with percentages, we open the wizard, and in the data arguments in the text we place the letter I followed by the number of times we place a value divided by a thousand, to the result we add the amperson sign (&) followed by quotation marks, space, quotation marks, and again the amperson sign (&).

Advantages of presenting data in Excel charts

Excel charts have a great advantage because they help represent data in a simplified, orderly presentation and better way.

A better understanding of the topic

Excel in its group of graphics improves the understanding of any topic to be explained, in such an effective way that anyone will understand.

Point emphasis

Each point signifies a piece of data on the graph and represents in a simple way the behavior of the data to be worked on.

Present various categories

The data to be worked on can be presented in different categories and you can represent them in the different types of graphs and you can choose the one of your preference, be it the representation of the data in both numerical or percentage form.

MS Excel

How to Create a Table in Microsoft Excel

Published

on

How to Create a Table in Microsoft Excel

How to create a table in Microsoft Excel is very easy, you know, because basically, Excel consists of tables and a number processor.

The use of internal tables in this number processing software has become one of the things that are definitely needed, guys. Especially if you play with a lot of data in it.

However, until now there may still be many who do not know how to make it. Therefore, we will provide a complete tutorial for you.

But before going into the steps, you need to know a few things about the following table.


Table of Contents :


HOW TO CREATE A TABLE IN MICROSOFT EXCEL

Create a Table in Microsoft Excel

Before creating a table, make sure you already have the data and already know what kind of table you want to create.

Btw, do you know what a table is? And how is it different from tables in other software?

What is a Table in Excel?

Tables are a feature that can help you group data together, so the data you have is easier to read.

Like tables in general, this number processing software also consists of columns and rows that you can adjust the amount according to your needs.

Table Functions in Microsoft Excel

The main function of a table in Excel is to add rows of data without changing the writing structure that has been created.

No less important, the tables in this number processing software can serve to make your data look more attractive and easy to understand.

You can edit the table as needed, so the existence of the table feature is very important for making a data report.

How to Create a Table in Microsoft Excel

To make it is quite easy, you know. Do not believe? Take a look at the tutorial below.

If you think how to create a table in Microsoft Excel requires additional applications, then you are wrong guys. Because you can create tables directly, without third-party applications. So, this is the way.

  • The first step, open Microsoft Excel on your PC.
  • The block of data that you want to insert into the table.
  • Then, click Insert – Table.
  • Then, make sure the data you want to enter into the table is correct.
  • Finally, click OK.

Finished! If you think the table made is less attractive, you can edit it on the Table Style menu. In addition, you can also change the color of the column to make it easier for others to read.

How? How to make a table in Microsoft Excel is really easy, right?

So, good luck with that!

Continue Reading

MS Excel

How to calculate weighted average or weighted average in Excel

Published

on

How to calculate weighted average or weighted average in Excel

Simply having an Excel spreadsheet program installed on any of our devices, be it a desktop or a laptop, is an advantage for us, as long as we know how best to use it. Because in it we can perform an infinite number of operations, among which we can mention the calculation of the weighted average.

Excel is a very versatile tool that helps us perform many tasks and has an infinite number of functions to offer. Among them are: creating many types of charts, issuing invoices, keeping records and organizing various data, easy mathematical operations on the entered data, among we can mention data summation, among many applications for which we can assign it.

It should also be mentioned that this program allows us to work or share files with several people online and the fact is that sometimes teamwork is better than individual work, therefore it is the convenience that the program gives us, It’s very important.

Now, in this article, we will show you how to use Excel’s SUMPRODUCT and SUM functions individually, and how to combine both to calculate some problems.

The weighted average is an average that takes into account the importance or weight of each value. A good example would be the calculation of a student’s final grade based on his or her performance on various tasks and tests.

this is usually an individual assignment. They do not count as much for the final grade as for the final exam, as quizzes, tests and final exams will have different weights.

this weighted average is computed as the sum of all values ​​multiplied by their weights divided by the sum of all weights.

For its part, a weighted average can be associated with a measure type that is able to calculate a weight with different values ​​that can be calculated.

Example SUMPRODUCT and SUM

For our example, let’s take a look at the test results and student tests. There are six quizzes with 5% of the total mark each, two exams of 20% of the total mark and the final exam with 30% of the total mark.

The student’s final grade will be a weighted average and we will use the SUMPRODUCT and SUM functions to calculate this. As you can see in the table below, we have already assigned relative weights to each test and exam in column D.

Step one: calculate the SUMPRODUCT

First, let’s see how the SUM PRODUCT function works. Start by selecting the cell where you want the result to appear (in our example, this is cell D13).

Next, go to the “Formulas” menu, select the “Math and Trig” drop-down menu, scroll down and click on the “SUMPRODUCT” function.

  • The “Function Arguments” window appears.
  • In the “Array1” field, select the student results.
  • Here we select all cells with actual results in column C.
  • Then use the “Array2” field to select the weight of the tests and exams.
  • For us, they are in column D.
  • Click “OK” when finished.
  • The SUMPRODUCT function will multiply each result by the corresponding weight.
  • Then it will return the sum of all these products.

Step two: calculate the SUM

  • Now let’s see how the SUM function works.
  • Select the cell where you want the results to appear (in our example, this is cell D14).
  • Then go to the “formulas” menu.
  • Select the “Math and Trigonometry” drop-down menu.
  • Scroll down and click on the “SUM” function.
  • This “ function arguments “.
  • Select all scales in the “number 1” field.
  • Click “accept”.
  • The SUM function will add all the values ​​together

Step three: Combine SUMPRODUCT and SUM

But now we can combine both functions to determine the student’s final grade on the basis of his results and the weight of each result.

  • Select the cell where the weighted average should go (for us, this is cell D15).
  • Then type the following formula in the function bar.

= PRODUCT SUM (C3: C11, D3: D11) / SUM (D3: D11)

  • After typing the formula, press “enter” to see the weighted average.

Continue Reading

MS Excel

How to Sort Data in Excel (Numbers, Text, Date and Time)

Published

on

How to Sort Data in Excel (Numbers, Text, Date and Time)

How to sort data in Excel will be our material today. Watch this article until the end, because our team will provide a detailed tutorial for you.

If you often deal with data that contains a lot of content, of course, you need to sort the data so that it is organized and neat.

How to sort it also turns out to be easy, you know, because Microsoft Excel already provides this feature, to make the work of its users easier.

So, you no longer need to sort the data you are working on manually. This method is very old-fashioned and inefficient because there will be a lot of wasted time.

So, how do you use the feature? Curious? Immediately follow the steps below.

THE EASIEST WAY TO SORT DATA IN EXCEL

Before entering the tutorial, you need to know if the data you are sorting can be in the form of numbers (from large to small, or vice versa), text (from A to Z, or vice versa), date and time formats (latest to oldest, or vice versa).

Oh yes, you can choose one of the three types of sorting above according to your needs. So, here it is!

1. How to Sort Numbers in Excel

  • The first step, open Microsoft Excel on your PC and select the data you want to sort.
  • Any cell block you want to sort.
  • Then, click the Data tab and select Sort Largest to Smallest to sort the numbers from largest to smallest. You can also choose Sort Smallest to Largest if you want to sort the numbers from smallest to largest.
How to Sort Numbers in Excel

2. How to Sort Text in Excel

  • First, select the cells you want to sort. The cells you select must be text, guys.
  • Click the Data tab and select Sort A to Z (For text order from A to Z) or Sort Z to A (For text order from Z to A)

3. How to Sort Date and Time in Excel

  • Click the cell that contains the date and time.
  • Next, select Sort Newest to Oldest (For the latest to oldest date and time order), or you can also select Oldest to Newest (For oldest to newest date and time order).
How to Sort Date and Time in Excel

That’s it guys, 3 ways to sort data in Excel that are the easiest to practice yourself on your data.

Don’t forget to share this article with your friends, so that your friends’ skills in operating Microsoft Excel can also increase.

Continue Reading
Advertisement

Latest

How to Resolve Windows 10 Search Not Working How to Resolve Windows 10 Search Not Working
News1 day ago

How to Resolve Windows 10 Search Not Working

SHARE How to solve Windows 10 search not working is very easy and doesn’t take long. Guaranteed, your search bar...

Reminder, Ubuntu 21.04 (Impish Indri) Support Will End Soon Reminder, Ubuntu 21.04 (Impish Indri) Support Will End Soon
Linux2 days ago

Reminder, Ubuntu 21.04 (Impish Indri) Support Will End Soon

SHARE It’s no secret that the Ubuntu Linux distro is currently one of the most popular and widely used Linux...

Download Official File ISO – Windows 11 Insider Build 22533-TheDigitNews Download Official File ISO – Windows 11 Insider Build 22533-TheDigitNews
Microsoft3 days ago

Download Official File ISO – Windows 11 Insider Build 22533

SHARE For those of you Windows 11 Insider Preview users who want to install Windows 11 Build 22533 directly, clean...

Microsoft Rilis Windows 11 Insider Preview Build 22533 Microsoft Rilis Windows 11 Insider Preview Build 22533
Microsoft4 days ago

Microsoft Rilis Windows 11 Insider Preview Build 22533

SHARE A new build for Windows Insider Dev Channel users, where the build that is presented this time is built...

L2TP over IPSEC VPN Connection No Longer Working After January 2022 Update L2TP over IPSEC VPN Connection No Longer Working After January 2022 Update
Microsoft5 days ago

L2TP over IPSEC VPN Connection No Longer Working After January 2022 Update

SHARE We also just recently reported about the first cumulative update for Windows 10 and Windows 11, it turns out...

Microsoft Releases Cumulative Update January 2022 For Windows 10 Microsoft Releases Cumulative Update January 2022 For Windows 10
Microsoft5 days ago

Microsoft Releases Cumulative Update January 2022 For Windows 10

SHARE At the beginning of 2022, as usual, according to Microsoft’s monthly schedule, on Tuesday the second week of the...

Microsoft Releases Cumulative Update January 2022 For Windows 11 Microsoft Releases Cumulative Update January 2022 For Windows 11
Microsoft5 days ago

Microsoft Releases Cumulative Update January 2022 For Windows 11

SHARE Just like in Windows 10, at the beginning of 2022, as usual, according to Microsoft’s monthly schedule, on Tuesday...

How to Block Others Completely on the Internet How to Block Others Completely on the Internet
Internet6 days ago

How to Block Others Completely on the Internet

SHARE Tired and want to block all the toxic people around you — at least online? Sometimes the phrase ‘don’t...

How to Change WhatsApp Number Without Losing Chat How to Change WhatsApp Number Without Losing Chat
WhatsApp6 days ago

How to Change WhatsApp Number Without Losing Chat

SHARE When you want to change your phone number, one of the things you worry about the most is losing...

Ways to Change icon Size on the Windows 11 Taskbar Ways to Change icon Size on the Windows 11 Taskbar
Windows 111 week ago

2 Ways to Change icon Size on the Windows 11 Taskbar

SHARE There are two ways to change the icon size on the Windows 11 taskbar through the Registry Editor. Users...

Categories

Trending

Copy link
Powered by Social Snap