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How to master Microsoft Teams: 10 key tricks

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How to master Microsoft Teams 10 key tricks

Microsoft Teams has become one of the most successful tools during the coronavirus pandemic. Learn to master it with these tips and tricks that we show you.

If you use Microsoft Teams regularly, you are probably already familiar with the basics of the application. Changing your appearance, creating separate teams, or collaborating on documents, and screen sharing are things most people know how to do.

However, even if you feel comfortable with the tool, you should know that there are lesser-known features that Microsoft does not highlight, but that it is convenient to know to move with ease in your video calls.

That’s why we’ve put together 10 valuable tips and tricks to help you get the most out of Microsoft Teams. This covers both basic and more advanced functions, although Windows is not always available on Mac and vice versa.

Share screen

The screen sharing feature in Microsoft Teams is perhaps one of the most used in video calls, and yet people often have a hard time finding it. When you have an active call, click on the ‘Share tray’ button on the bottom bar.

This bar is sometimes hidden during the video call, but by clicking anywhere on the screen, it reappears. The function allows you to share the entire desktop, the open window, or a specific application.

Messages during a video call

During video calls, there are situations in which you may have to introduce yourself to a group or to express an opinion without interrupting the speaker. To open the chat channel, click on the speech bubble icon to the right of the bar.

A window will open on the right in which you can write your message, or check what others have written. Everyone will receive a pop-up notification when new messages are sent.

If the call was established on a specific channel or group, these messages will still be available after the call has concluded.

Record meetings

Recording a meeting can be tremendously useful, especially if you are following an online class or high-interest training talk. Also for those cases in which you have to share the meeting with someone who could not join the call.

To record the meeting, click on the three menu items shown above and select ‘Start recording’. Both the images and the audio will be recorded and then stored under a file.

Please note that all participants will be notified that the call is being recorded, with images and audio available as a video shortly after the meeting ends. The host can also choose to share it externally.

Create subgroups with specific labels

You may want to talk to specific team members about a certain topic, but you would rather not go through the hassle of creating an entirely new channel.

That’s where tags come in, allowing you to group people based on their type of work or a specific project. Your company administrator may have to enable this feature for all members, but it is worth doing.

  1. Click on ‘Teams’ on the left panel and find the team of people you are looking for.
  2. Hover over it and click on the three dots.
  3. Select ‘Manage Tags’.
  4. Choose the people you would like to add to a specific tag and what you would like to call them.

Now you can use these tags to @mention this specific group of people, safe in the knowledge that only what you share will be notified to them.

Use Microsoft Outlook and Teams together

Teams are designed to be a single window for collaboration, so it can be a bit cumbersome to have to go out to a separate application to manage email while taking a video call.

However, Microsoft now allows you to integrate two tools like Outlook and Teams, which means that you can compose a message in Teams that is also sent as an email.

To use this feature, you will first need to send the message in Teams. Then hover over the specific message and click on those same three dots from before. Click on the option that says ‘Share in Outlook’.

Assuming Outlook is linked to the same Microsoft account as Teams, you will be prompted to select any recipient and add appropriate comments.

Save chats for the future

By touching those same three dots in any message, you can also save the conversations for future reference. Once saved, you can access them by clicking on your icon in the upper right corner and choosing ‘Saved’.

Mute and hide notifications

Notifications are great until you are bombarded with them. Teams give you control over who can and cannot send you notifications, which can be useful if you are a member of many active channels.

For specific channels, head over to the ‘Teams’ heading and hover over the channel you want to change notifications for. Click on the three dots that appear and then choose ‘Notifications’ for the channel.

You will then have options for ‘All Activity’, ‘Off’ or ‘Custom’. For a particular chat, choose ‘Chat’ in the left panel and click on the same three dots. You will see the option to ‘Mute’ that particular conversation.

Use different accounts

With Microsoft encouraging people to use Teams for widespread use as well, it’s clear that some will want to be able to switch between personal and work accounts. There is no in-app solution yet, although you can run a separate version of Teams.

Opting to use the application in web mode may be a solution. Head to teams.microsoft.com to get started, although you may need to sign out of your account before you can sign in to another.

Add important apps

It can be annoying to have to switch between multiple apps all the time, especially if you use the same handful every day.

To add an application, you will simply have to click on the ‘+’ icon next to the person or channel you have selected and chosen from a large selection of applications. If you don’t see that option, it means that the owner hasn’t granted you permission for the changes.

Collaborate on Microsoft Office documents

Microsoft’s Office applications have come a long way since they focused on real-time collaboration, so people can share and edit documents directly within the Teams interface, without changing apps.

We encourage you to check out this related content: Fun things you can do in Microsoft Teams.

Since the Zoom tool is another great alternative, we offer you an article on how to go beyond the 40-minute limit of Zoom video calls.

How-To

How to make videos with special effects of transitions, text and mirror with iMovie

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How to make videos with special effects of transitions, text and mirror with iMovie

iMovie is a video editing program available for all Apple brand devices with an IOS system. It is easy to use, allowing the user to create trailer-style video clips, movies, and any type of recording.

The resolution of the footage can reach 4k, and it has a variety of filters that allow creating different scenes. It is a tool for amateurs in cinematography since with it they manage to create quality videos with many reproductions.

Here we will detail some of the effects and uses of iMovie. These are usually the most used, due to their excellent functionality.

iMovie special effects

One way to find out about the effects offered by this program is through the official Apple platform. In it, users can consult the frequently asked questions and solve their doubts about this video editing program.

Transitions

Adding transitions for a video in this program is very easy, which IMovie itself can help you to do. The first option is done automatically, with the Automatic Content option available found in Settings.

In case you have a theme chosen for editing, the program will apply the transitions as standard. It will not place them in each separation, and on the other hand, it will add an initial title and a final one, according to the theme.

How to make videos with special effects of transitions, text and mirror with iMovie

It is possible to add transitions without a theme, by deactivating the Automatic content box and selecting No theme in the Theme button. Manual transitions can also be added, with the Transitions option located at the top, and placing them between clips.

Text

With the option of Titles, you can select the styles available in the program, and that can be used in clips. If a theme has been chosen, the titles used will have the default design that it has in its content.

Some of the designs are animated, and their details can be viewed by dragging them into the browser, where the interaction is displayed. You just have to place the title in the timeline over the clips, according to the exact moment you want.

You can modify the text, shapes, and colors of the title, using typeface controls above the viewer. With the text, we establish categories to organize them in platforms.

Mirror

To use the mirror effect you must locate the Clip Settings option in Menu, opening the Inspector. We proceed to select the Video Effects option, within the Clip tab, choosing the Flip option.

It is possible to preview the video to see if the edit corresponds to what we want to achieve and convey.

Other important features of iMovie

IMovie has the facility to set the video playback speed, which helps action scenes. The video editing processes are used to generate a greater impact and emotion to the scenes that are developed.

With this program, you can also make documentary-style footage, as well as informative or journalistic videos. The filters contained in this program are of high quality, making the playback look cinema-style.

How to make videos with special effects of transitions, text and mirror with iMovie

It works very well with videos that use a green screen to create background effects on playback. Mask and intensity adjustment options are also available, giving more realism to the entire video.

In case you want to make trailers, you can choose predetermined templates to achieve a better audiovisual finish. They are chosen by gender, and it is possible to add proprietary brands to receive monetization on popular platforms.

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How-To

How to check the WhatsApp conversations of my children from my cell phone

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How to check the WhatsApp conversations of my children from my cell phone

Many parents want to know how to check the WhatsApp conversations of my children from their cell phone, if you also want to know, you are in the right place. Next, we will take care of developing this topic for you, so that you are well informed and can achieve it with total success.

Why should you check your children’s conversations?

On the internet and more specifically on social networks there are dangers that affect many users, especially young people and children whose vulnerability is greater. Young people on these social networks can face inappropriate content, fake news, cyberbullying, or cyberbullying, come across fake profiles, among other unpleasant inconveniences.

It is due to all this that it is normal for parents to feel uneasy about their children starting at an early age in the technological world, but it would not be logical or realistic to think that they can totally separate them from technology, but what if parents can do is monitor their children’s activity on the internet.

And it is that, sometimes, inadvertently children and young people become so involved in technology that they do not worry about adding strangers to their personal social networks. This is because they think they are children of their age or harmless people, without knowing that a person with bad intentions can hide behind.

How to check the WhatsApp conversations of my children from my cell phone

Parents have the responsibility to take care of their children and ensure their safety and well-being, so sometimes they have to take measures that seem a bit hasty, such as reviewing their WhatsApp conversations, but that is in favor of improving the security of adolescents and children in social networks.

Is it possible to check my children’s WhatsApp conversations from my cell phone?

If you want to find out how to check your child’s WhatsApp conversations from your iPhone, Android, or PC mobile completely free of charge, keep reading what we will tell you next.

Check conversations from the computer

So that they do not have to download any external application to check the messages, you can from your computer search web.whatsapp.com and with your child’s phone you access WhatsApp> Menu (three dots)> WhatsApp Web and from there you scan the QR code that will appear on the screen.

In this way, your child’s WhatsApp will open on your personal computer and you will be able to review conversations that are happening in real-time without problems and for free.

Although in this method there is a small disadvantage and that is, to monitor your child’s conversations in this way is that both the phone and the computer must have a connection, because otherwise the connection would fall and you could not check anything.

Check conversations from iPhone

  1. On your computer, download the iCloud software or find the version of it for browsers
  2. Once you are inside the interactive online platform you will have to log in with the iCloud account of your child’s iPhone
  3. After this, you must wait for a backup of the iPhone to be made at that precise moment
  4. When it is finished, on your computer you must locate the file explorer, and depending on the hard drive where you installed iCloud, you must enter the path \ Users (user name) \ AppData \ Roaming \ Apple Computer \ MobileSync \ Backup
  5. From there with the help of iCloud, you can carefully review the conversations of your children that were saved with the backup

Check conversations from Android

  1. With a USB cable connect your child’s Android mobile phone to your computer
  2. Then, with the internet, install the Dr.fone application on your computer, as this app will allow you to view the chats comfortably
  3. When the installation of Dr.fone is finished, open it, and in the window that will appear you must choose the option Restore Social App to later select Backup WhatsApp messages, and thus Dr.fone copies everything.
  4. Finally, when the copying process is finished, you must select Export to PC and after this, you will be able to read all your child’s conversations carefully

Now that you know how you can check what your child writes on WhatsApp, you can start doing it so that you can make sure everything is fine.

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How-To

How to enable or disable new dynamic emails from Gmail

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How to enable or disable new dynamic emails from Gmail

E-mail is a very useful tool to communicate, in addition to allowing you to streamline accounts on other pages. For example, Gmail is one of the most used by many people today, in fact, there are more than 1500 million users. In this article, we will explain to you about a Gmail mode and it is how to activate or deactivate the new dynamic emails.

What is a dynamic email?

A dynamic email is a message that contains interactive information, it is also well known by AMP mail, thus allowing interaction through email.

What is a dynamic email from Gmail?

Dynamic mail allows a user to perform activities from a Gmail message, for example, without having to exit you can do the following:

  • Fill forms.
  • Respond to comments from Google Docs.
  • Make responses to invitations.
  • Visit catalogs.

By default, a dynamic email will be activated in your organization and also for all users added in Gmail.

What can be done with Gmail dynamic mail?

Among the activities mentioned in the previous section, you can see other tasks within a Gmail email.

  • Update the email and thus have the most updated content.
  • Verify and confirm attendance at an event.

How to activate or deactivate dynamic mail on your computer?


Next, we explain what are the steps to activate and deactivate email on your computer quickly and easily.

How to enable or disable new dynamic emails from Gmail
  • You must first log into Gmail on your Google browser.
  • At the top right, press “Settings”.
  • Later in the option «See settings».
  • Together, by clicking on the «Email» mode, here you can deactivate or activate the dynamic mail option.
  • Finally, press the “Save Changes” button at the bottom of the page.

A reminder about activating dynamic email, and is that it can take up to 24 hours to be enabled, so we recommend being patient.

How to enable or disable Gmail dynamic email on Android?

The process is very similar to that of the computer, but we also explain what you must do to activate and deactivate it when you want.

  • Enter or create a Gmail account or app on your Android device or tablet.
  • At the top left, tap the menu.
  • Go to the Settings option.
  • Click on your account.
  • Finally activate or deactivate the “Enable dynamic mail” mode.

How to start or deactivate the dynamic mail option on my iPhone or iPad?

As you will see, the iOS operating system is different from an Android system, but it is not an impediment to disable or enable dynamic email.

  • Open the Gmail app on your iPhone or iPad.
  • Click on the top left where it says “Menu”.
  • Now scroll to the «Settings».
  • Next, you will click on your Gmail account.
  • Finally, activate or deactivate the “Enable or disable dynamic mail” option.

How are dynamic emails from Gmail identified?

It is very easy to identify a dynamic message since it is distinguished by having a plus (+) icon right next to the message.

How to enable or disable new dynamic emails from Gmail

As you can see or appreciate in the following image that appears at the bottom of this subtitle, you will see the plus symbol (+).

What three types of dynamic content are there?

The messages that come to your Gmail account, apply labels to be able to display AMP information in a Gmail email. These messages may incorporate Google products, and your organization will most likely get messages from external senders.

The dynamic email source provider has the following comparable content types or factors, here we show you.

  • AMP tags, can update the material that contains a message and manifest the immediate changes to the user.
  • Plain text, only in email clients that can only expose this type of material.
  • HTML, for clients that do not display dynamic content.

Due to the dynamic nature of these emails, you are reminded that this content is constantly updated in your Gmail account.

We hope that this article will be very useful to you and that you can use your Gmail account effectively and practically.

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