Microsoft Teams has become one of the most successful tools during the coronavirus pandemic. Learn to master it with these tips and tricks that we show you.
If you use Microsoft Teams regularly, you are probably already familiar with the basics of the application. Changing your appearance, creating separate teams, or collaborating on documents, and screen sharing are things most people know how to do.
However, even if you feel comfortable with the tool, you should know that there are lesser-known features that Microsoft does not highlight, but that it is convenient to know to move with ease in your video calls.
That’s why we’ve put together 10 valuable tips and tricks to help you get the most out of Microsoft Teams. This covers both basic and more advanced functions, although Windows is not always available on Mac and vice versa.
The screen sharing feature in Microsoft Teams is perhaps one of the most used in video calls, and yet people often have a hard time finding it. When you have an active call, click on the ‘Share tray’ button on the bottom bar.
This bar is sometimes hidden during the video call, but by clicking anywhere on the screen, it reappears. The function allows you to share the entire desktop, the open window, or a specific application.
Messages during a video call
During video calls, there are situations in which you may have to introduce yourself to a group or to express an opinion without interrupting the speaker. To open the chat channel, click on the speech bubble icon to the right of the bar.
A window will open on the right in which you can write your message, or check what others have written. Everyone will receive a pop-up notification when new messages are sent.
If the call was established on a specific channel or group, these messages will still be available after the call has concluded.
Recording a meeting can be tremendously useful, especially if you are following an online class or high-interest training talk. Also for those cases in which you have to share the meeting with someone who could not join the call.
To record the meeting, click on the three menu items shown above and select ‘Start recording’. Both the images and the audio will be recorded and then stored under a file.
Please note that all participants will be notified that the call is being recorded, with images and audio available as a video shortly after the meeting ends. The host can also choose to share it externally.
Create subgroups with specific labels
You may want to talk to specific team members about a certain topic, but you would rather not go through the hassle of creating an entirely new channel.
That’s where tags come in, allowing you to group people based on their type of work or a specific project. Your company administrator may have to enable this feature for all members, but it is worth doing.
- Click on ‘Teams’ on the left panel and find the team of people you are looking for.
- Hover over it and click on the three dots.
- Select ‘Manage Tags’.
- Choose the people you would like to add to a specific tag and what you would like to call them.
Now you can use these tags to @mention this specific group of people, safe in the knowledge that only what you share will be notified to them.
Use Microsoft Outlook and Teams together
Teams are designed to be a single window for collaboration, so it can be a bit cumbersome to have to go out to a separate application to manage email while taking a video call.
However, Microsoft now allows you to integrate two tools like Outlook and Teams, which means that you can compose a message in Teams that is also sent as an email.
To use this feature, you will first need to send the message in Teams. Then hover over the specific message and click on those same three dots from before. Click on the option that says ‘Share in Outlook’.
Assuming Outlook is linked to the same Microsoft account as Teams, you will be prompted to select any recipient and add appropriate comments.
Save chats for the future
By touching those same three dots in any message, you can also save the conversations for future reference. Once saved, you can access them by clicking on your icon in the upper right corner and choosing ‘Saved’.
Mute and hide notifications
Notifications are great until you are bombarded with them. Teams give you control over who can and cannot send you notifications, which can be useful if you are a member of many active channels.
For specific channels, head over to the ‘Teams’ heading and hover over the channel you want to change notifications for. Click on the three dots that appear and then choose ‘Notifications’ for the channel.
You will then have options for ‘All Activity’, ‘Off’ or ‘Custom’. For a particular chat, choose ‘Chat’ in the left panel and click on the same three dots. You will see the option to ‘Mute’ that particular conversation.
Use different accounts
With Microsoft encouraging people to use Teams for widespread use as well, it’s clear that some will want to be able to switch between personal and work accounts. There is no in-app solution yet, although you can run a separate version of Teams.
Opting to use the application in web mode may be a solution. Head to teams.microsoft.com to get started, although you may need to sign out of your account before you can sign in to another.
Add important apps
It can be annoying to have to switch between multiple apps all the time, especially if you use the same handful every day.
To add an application, you will simply have to click on the ‘+’ icon next to the person or channel you have selected and chosen from a large selection of applications. If you don’t see that option, it means that the owner hasn’t granted you permission for the changes.
Collaborate on Microsoft Office documents
Microsoft’s Office applications have come a long way since they focused on real-time collaboration, so people can share and edit documents directly within the Teams interface, without changing apps.
We encourage you to check out this related content: Fun things you can do in Microsoft Teams.
Since the Zoom tool is another great alternative, we offer you an article on how to go beyond the 40-minute limit of Zoom video calls.
How to show IDM on YouTube in Chrome
This is how to bring up IDM or Internet Download Manager on YouTube in the Google Chrome browser, follow every step, OK!
Surely you often experience it, when you want to download videos on YouTube but the IDM software doesn’t appear on Google Chrome.
Even though I have installed IDM correctly, but it still doesn’t appear, what’s the matter? If you have installed it correctly, there is one more thing that you must install on Chrome Guys.
Curious, what should you install? Let’s just see how to bring up IDM in Chrome, check this out!
SHOW IDM ON YOUTUBE IN CHROME
- Make sure you have IDM installed on your PC or laptop, guys.
- Then open the Chrome browser
- On the main Chrome page, you select Web Store.
- When you enter the main page of the Web Store, you can immediately search for the IDM Integration Module in the search field.
- If you have found it, you click the Add to Chrome button.
- Wait until the download process is complete.
- Later a dialog box will appear asking for approval and just select Add extension.
- Close and reopen your Chrome browser.
Now go to YouTube and see IDM will appear when opening the video.
Also read: How to Delete Windows Applications, Guaranteed to Clean!
So that’s it, how to bring up IDM on YouTube in the Chrome browser. How easy is it? Now just pop up your IDM and download all the videos on YouTube!
How to Prevent Pegasus Spyware Attacks on Personal Cellphones, Must Try
In the last few days, the internet world is being enlivened with the emergence of spyware Pegasus latest version.
Reportedly, spyware Pegasus is used by the governments of various countries to spy on the cellphones of a number of parties.
A number of names are said to have been targeted, from French President Emmanuel Macron, Telegram CEO Pavel Duvrov, to PSG football club owner Nasser Al-Khelaifi on the list.
They immediately took several actions to avoid being attacked by spyware Pegasus.
Currently, the main targets are important figures.
However, it is possible that Pegasus spyware also attacks ordinary people.
For that, we want to share how to prevent Pegasus spyware attacks on personal cellphones.
Want to know what it’s like? Continue to the next page!
Pegasus spyware can attack via messaging applications such as WhatsApp and iMessage.
If the device has been attacked, then the access on it can be said to have been taken over.
With Pegasus spyware, someone can remotely read incoming messages, emails, photos in the gallery, tap phones, track locations, and record voices.
The way to prevent Pegasus spyware attacks on personal cellphones can be said to be “hard and easy”.
University of Surrey cybersecurity professor Alan Woodward said in theory the Pegasus spyware could be removed from the device.
However, it is difficult to know whether a cellphone has been attacked by the pegasus spyware or not.
For this reason, he suggested that users routinely restart their cellphones.
In addition, users can also install anti-malware software to strengthen security.
“If you are someone who is at risk, you should install some anti-malware software on your phone,” he said as quoted by Kompas.com.
Furthermore, another way to prevent Pegasus spyware attacks is with the help of security applications.
This application can consist of a password manager or authenticator. Morning Context co-author Advait Palepu has shared his recommendations.
Through his Twitter account @advait_px, he created a thread containing recommendations for software and applications that can be used to prevent Pegasus spyware attacks.
Some popular software names such as Bitwarden and Google Authenticator are included in the list.
In addition, there are other ways that can also be done to avoid Pegasus spyware attacks.
Launching The Washington Post, users must be diligent in updating software.
Because with software updates, automatically the security system used is also updated and stronger.
To make it easier, users can set after the device to automatic update to make it more practical.
However, the automatic update can be set specifically if the device is connected to WiFi only.
The reason is, to update the software takes a lot of quotas and a strong signal.
Then users who are still using cellphones that are more than 5 years old are also highly recommended to replace them.
Especially if the cellphone has not received the latest operating system update from the developer.
Well, those are some ways that can be done to prevent attacks spyware Pegasus.
6 Tips for Keeping Twitter Accounts Safe So You Can Avoid Hackers
Twitter has many users, some of whom expect to avoid hackers who aim to account for bad things.
For users who want to avoid hackers can follow 6 tips to keep a safe Twitter account.
Of course, the tips for maintaining this account are done directly in the application Twitter, or his website version.
Twitter has become a fun place to find inspiration from diverse content, participate in conversations to find useful new hobbies.
Not infrequently from this platform we often find interesting things that become trending.
The experience of using Twitter will be more comfortable if everyone stays alert and takes steps to improve security.
In an effort related to security and privacy, Twitter said it always reminds people to be responsible for managing their respective Twitter accounts.
These 6 tips to keep your Twitter account safe were also given directly by the company, let’s take a look at the next page!
1. Use a unique password
Make sure you create a strong Twitter account password using a minimum of 10 characters with a combination of uppercase, lowercase, numbers, and symbols.
Try to use a different password for each website you visit.
Consider using password management software that can keep all of your login information safe.
In addition, you can go to the Password reset protection menu located in the Twitter account settings.
2. Use the two-factor authentication method
Actually, we have heard this second method quite often on various platforms including Twitter.
However, for those of you who have just discovered these tips, see how and their benefits on the next page.
Two-factor authentication (2FA) is an extra layer for your Twitter account to be secure.
In addition, to ensure that only you can access your own Twitter account.
That way only people who have access to your password and mobile number (or security key) can log in.
Starting in late June 2021, Twitter users have the option to use a security key as the only form of two-factor authentication (2FA), which is the most effective way to keep Twitter accounts secure.
3. Make sure you are logged in via the official Twitter site
Phishing will always lurk for personal information if people visit fake sites.
A Phishing web interface similar to the Twitter log-in page is very vulnerable to deceive users.
So Twitter provides tips to double-check the links you open, both from email and Direct Messages before providing your personal data including passwords.
Furthermore, to be even more secure, you can do something that you can see on the next page.
That is, those of you who are affected by phishing can change your password as soon as possible and read the guide at this link.
4. Be wary of those who act in the name of Twitter
These tips are given because there are parties who are not responsible on behalf of Twitter.
So you need to always be vigilant if there are parties claiming to be Twitter representatives who contact and ask for personal data.
Twitter says it never asks users for passwords via email, Direct Messages, or replies.
That way users are expected not to open attachments or links if they receive a message to install any software, as it’s not from Twitter.
5. Be alert for suspicious login alerts
Twitter will usually send notifications via email or push notifications if it detects suspicious activity or when you log into your Twitter account from a new device for the first time. You can check the benefits of this notification on the next page.
Incoming alert notifications usually include a location that is an approximate IP address used to access Twitter.
Through this notification, you can verify whether the person who actually entered through the device is you or not.
Otherwise, we recommend following the steps listed in the notification to secure your account, starting with changing your password.
6. Check existing links on Twitter (especially if they are shortened with bit.ly)
As a place for conversation to occur, people on Twitter share a lot of interesting information, and many share links to other sites, either through Tweets or Direct Messages.
If you see a link using a URL shortener, such as bit.ly or TinyURL, be sure to check the direction of the link before opening it.
Or you can use a free plug-in from Chrome or Firefox to show an extended URL without having to click it first.
Of 6 tips to keep a safe Twitter account, which do you think is very important?
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